How to Import Excel Addresses into Labels

Creating address labels can be a tedious task, especially when dealing with large datasets. However, with the combination of Microsoft Excel and Microsoft Word, you can easily import your Excel addresses into labels. In this article, we will guide you through a six-step process to create address labels in Word from Excel.

Step 1: Add Address Label Data in Excel Worksheet

First and foremost, in Step 1, we will add address label data in an Excel worksheet from which we will make address labels. This dataset can include the First Name, Last Name, Address, and Country of individual people or entities. For demonstration purposes, let's take the example of five presidents.

Step 2: Check Confirm File Format Status in Microsoft Word

To begin with, open a new document in Microsoft Word and go to the File tab. From here, select Options and scroll down to the Advanced section. Check the option 'Confirm file format conversion on open' from the General section. This will allow us to open any file in any format.

Step 3: Put Labels in Blank Word Document

Now, go to the Table Design tab and select any style from the available 'Table Styles'. A new page with a similar layout will appear. From the dialogue box, select the options as shown in the figure and press OK. This will open a new dialogue box named 'Label Option'.

Step 4: Select Labels Option

From the drop-down menu, select the option 'Labels'. This will bring up the ribbon with various label options.

Step 5: Start Mail Merge

Next, from the ribbon, select 'Start Mail Merge'. In this step, we will arrange address labels in Word documents to input values from our Excel worksheet.

Step 6: Import Data into Labels

In this final step, we will import the data from our Excel worksheet into the label template. Each label will have the First Name, Last Name, Address, and Country of a president. With these six steps, you can easily create address labels in Word from Excel.

By following these simple steps, you can efficiently import your Excel addresses into labels and save time on manual data entry.

How to import excel addresses into labels